Software & AI management
Find every app and AI tool. Cut every wasted dollar.
AppVentory discovers every SaaS app, AI tool, and subscription across your business, flags upcoming renewals, and uncovers unused spend — so you can reduce costs without chasing spreadsheets.
Trusted by IT and finance teams at RSM and 500+ businesses worldwide
Your software spend grew faster than anyone could watch it
New tools, trials, and subscriptions pile onto a bill nobody tracks. Licenses sit unused, renewals auto-charge, AI slips in unreviewed.
Unused licenses draining the budget while nobody notices
Duplicate tools quietly billing twice for one job to be done
Renewals that hit before you can renegotiate
Shadow IT and shadow AI operating outside any policy
No audit trail, and ex-employees still holding active access
Everything your software spend needs — handled for you
Connect your accounts once. AppVentory does the watching, so you stop losing money on software and AI you're not using.
Find the waste
Unused licenses, duplicate tools, and forgotten subscriptions, surfaced automatically across your whole stack.
See who's using what
Every app and AI seat mapped to a real person and a real usage level. Pay for the seats that work; cut the ones sitting idle.
Manage AI, not just software
Every AI tool, seat, and subscription tracked alongside the rest — so AI spend never becomes the blind spot.
Never miss a renewal
Contract terms, renewal dates, and owners in one place, with alerts at 90, 60, and 30 days — so you negotiate before the bill lands, not after.
Kill shadow IT and shadow AI
Unauthorized apps and AI tools flagged before they turn into a security or compliance problem.
Two places your spend hides — now in the open
The same connection that maps your software goes deeper on the two lines that grow fastest and hide best: how your AI is really used, and what you're about to buy.
Know exactly how your AI is being used
AppVentory connects to your AI tools and reads real usage, so you see spend at the level that drives the bill — before the invoice lands.
Usage, not just seats
Tokens, models, and projects split by person and team.
Spend before the invoice
Real-time usage and forecasts catch overages early.
Model-level visibility
See overused models where a cheaper one does the job.
Shadow AI, surfaced
Every ChatGPT, Claude, Copilot, Gemini account tied to a person.
AI is a first-class line
Tracked with all spend, so it's never a blind spot.
Stop buying software you already own
Every new tool, upgrade, and renewal checked against your existing stack and real usage — so every purchase is a decision, not a reflex.
No duplicate spend
Catch tools you already pay for before a new one lands.
Approvals with context
Owners see what you own and what it costs upfront.
No surprise renewals
Terms, dates, and cancellation windows, with alerts.
Negotiate from benchmarks
Know what the market pays before you sign or renew.
One trail, finance-ready
Requests, owners, and sign-offs, nothing bought twice
Three things your agent does automatically
Set it up once. Your agent runs forever - no dashboards to check, no spreadsheets to maintain.
Connect your account
Link your own accounting stack. AppVentory maps every tool, license, and cost automatically — nothing missed from day one.
- QuickBooks
- Xero
- FreshBooks
- and every major accounting platform
Find the savings
The intelligent agent scores usage, benchmarks spend, and detects renewals — surfacing exactly where the money is leaking.
You take action instantly
Every finding comes with a clear next step — cancel, downgrade, consolidate, or renegotiate. Approve or dismiss, and the saving is done. You make the call; the agent does the labour.
Connect your account
Link your own accounting stack. AppVentory maps every tool, license, and cost automatically — nothing missed from day one.
- QuickBooks
- Xero
- FreshBooks
- and every major accounting platform
Find the savings
The intelligent agent scores usage, benchmarks spend, and detects renewals — surfacing exactly where the money is leaking.
You take action instantly
Every finding comes with a clear next step — cancel, downgrade, consolidate, or renegotiate. Approve or dismiss, and the saving is done. You make the call; the agent does the labour.
%
App stack visibility, mapped from day one
%
Savings with full visibility of software
Zero
Surprise renewals — you're alerted 90 days out
Day 1
Most teams find savings within minutes of setup
Built for every role in your Firm
CFOs & Finance Leaders
Get full visibility of software spend and cut costs before the next renewal hits.
IT & Tech Managers
Know every tool in your stack, who's using it, and what it's costing you.
Small Business Owners
Stop overpaying for software your team doesn't use.
Enterprise Procurement
Centralise vendor management and take control of every contract across the organisation.
AppVentory gives us confidence and control over software spend. We can clearly see which apps are being used, what they cost, and where we’re wasting money.
Helen Rogers
Strategic Finance Operations Partner
Enterprise-grade security. Your data stays yours, always.
AppVentory is SOC 2 certified and gives you enterprise-grade access controls.
Enterprise-grade security. Your data stays yours, always.
AppVentory is SOC 2 certified and gives you enterprise-grade access controls.
Frequently asked questions
Find out what is hiding in your stack today
Most teams discover their saving opportunities on day one